Summary Of Position
This position is responsible for ensuring company-wide compliance with corporate substance abuse policy and background screens and the requirements set forth by the Company, Customer Contracts or Regulatory Agencies. In addition, this position will be responsible for a variety of HR Coordinator administrative tasks as position is developed further
Essential Job Requirements
Responsibilities include but are not limited to the following:
• Ensure Pre-employment / Post-Accident / Random / Reasonable Suspicion and Pre-Access Drug and Alcohol Testing is done in accordance with the Corporate Substance Abuse Policy
• Assist in the development of an effective notification process within HR and Operations that ensures the appropriate, consistent and timely HR and operational response for positive tests
• Review drug and alcohol results and notify supervisor of pass or fail
• Work with employees eligible for participation in Substance Abuse Program to ensure Policy compliance
• Provide consistent routine follow-up with local supervisors/administration to ensure testing is completed on time
• Notify supervisors/administrators immediately of deadlines approaching for incomplete testing and employees that are red-flagged in system preventing them from working
• The quarterly, semi-annual and annual reporting, audit and questionnaire requirements required by external customers, and all other governing agencies
• The maintenance and retention of all program documentation as required by law
• The assurance that testing media is current at all times with local/federal laws (i.e. urine, hair follicle, etc.)
• The effective delivery of reasonable suspicion training requirements for all supervisors
• The compliance to any special or unique customer/client or state-specific requirements regarding substance abuse program issues (i.e. geographic differences by customers regarding varying number “panel” testing requirements)
• The establishment and coordination of the D&A Testing program; including collection site set-ups, scheduling appointments if needed, and interfacing with testing laboratory representatives
• Ensure databases are accurate and up-to-date and that all affected employees are included in the respective testing pools (i.e. DOT, Non-DOT, pre-access, customer specific, random, etc.)
• Enter testing results into Viewpoint timely and accurately
• Ensure organizational data is kept accurate and current in the TPA database
• Ensure appropriate pricing is reflected in the billing received from the TPA as per the signed contract
• Liaise with the TPA to ensure that 3rd party collection facilities lists are kept current at all times and that the organizational expansion into new geographic areas, capable facilities are identified and secured.
• In collaboration with both TPA and HR Department, develops a long-term process to track pre-access testing to ensure that customer requirements are met at all times
• Willingness to be available after work for urgent matters relating to results
• Set up Safety Training at area safety councils and inform of cancellations as needed
• Ensure training data has been put into Viewpoint timely and accurately
• Review invoices promptly upon receipt for accuracy, code as appropriate and submit to Accounts Payable timely
• Run pre-employment and pre-access background screenings as required by company and customers
• Review background screen results and notify supervisor of pass or fail results
• Run monthly expiration reports of background screens to prevent lapses
• Scan all Releases for Background Screens and Medication List into Viewpoint
• Enter background screen results into Viewpoint timely and accurately
• Run Pre-Employment MVR's on all new hires and annual MVR's on all drivers of company vehicles
• Review MVR results and notify supervisor of pass or fail
• Make recommendations to HR Director as needed for educational material for substance abuse, etc.
• Make recommendations to HR Director for updates to Corporate Substance Abuse policy as laws change.
• Perform various other duties as assigned by supervisor within the physical constraints of the job.
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