Tuesday, March 21, 2017

Marketing Production Associate / The American Institute of Chemical Engineers / New York, NY

The American Institute of Chemical Engineers/New York, NY

The American Institute of Chemical Engineers (AIChE), founded in 1908, is a professional association of more than 50,000 chemical engineers worldwide. AIChE fosters and disseminates chemical engineering knowledge, supports the professional and personal growth of its members, and applies the expertise of its members to address societal needs and improve the quality of life.

Position Summary:

As a critical member of AIChE's Marketing team, the Production Associate oversees the workflow of the Marketing Department, including project initiation, scheduling, and tracking. Under the supervision of the Marketing Director, the Production Associate is responsible for implementation and production management of print and online marketing materials and creative design, which effectively support efforts for AIChE's conferences, general education, membership, Foundation, and certification initiatives. S/he has the skills to manage all types of marketing production, including publication production, as well as plan strategic implementation to take advantage of new technologies, distribution mechanisms, organizational needs and resources, and trends in the field.


•Manage the marketing department's production activities on a day to day basis.
o Plan and organize production schedules; ensure that activities for all active marketing programs are occurring as scheduled. Develop a “hot sheet” daily of critical jobs and status
o Work closely with various stakeholders of AIChE, including, but not limited to, marketing leads, designers, and meetings team
o Function as the primary point of contact for vendors such as printers, mailhouses, and promotions companies
o Develop and champion quality control standards
o Look for opportunities to revamp current processes in order to gain efficiencies
•Function as the strategic production lead for print and online projects
o Maintain vendor relations
o Vet new suppliers on an ongoing basis in order to maintain a stable of suppliers with capabilities required by the Institute
o Understand developments in print and online production that can benefit the Institute on an ongoing basis
o Identify solutions to maximize budget efficiencies between all department projects
o Manage data processing vendors for direct mail including merge/purge, NCOA and postal pre-sort for maximum discounts
•Produce all print projects
o Select appropriate vendors, obtain estimates and assign production
o Conduct the estimating process and supply with estimates and recommended vendor selection
o Review proofs and forward for approvals
o Monitor production and assure timely completion and delivery
•Produce other projects as assignments
o New endeavors and formats


•BA/BS in marketing, communications, graphic design or print technology required
•5+ years managing direct mail, e-mail and web-based promotions
•Agency experience a plus
•Demonstrated knowledge of print and online production
•Short-run and offset printing
•Merge/purge and standard data processing
•Experience with budgeting and scheduling
•Quoting and budget development
•Schedule development
•Strong organizational skills
•Attention to detail a must
•Ongoing communication of project status required
•Capable of handling multiple projects simultaneously
•Excellent MS-Office skills
•Strong oral and written communication skills
•Team player

Interested candidates may email their resume and cover letter to the link listed on this page. Please note the title of the position in the subject line of the email.

American Institute of Chemical Engineers is an Equal Opportunity Employer.

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